PUBLIC NOTICES, BIDS & RFP’S


Click Here To Receive Alerts Every Time a Bid is Posted/Updated



**PUBLIC NOTICES**

 


City Hall will be closed 12:00 - 1:00 pm on Thursday, December 13th. City Hall will resume normal business hours at 1:00 pm.


FIRE HYDRANT REPLACEMENT PROJECT: 
MONDAY, DECEMBER 10TH - THURSDAY, DECEMBER 13TH

Over the next few weeks, the City of Tifton’s contractor will be actively working on the Fire Hydrant Replacement project. This project entails the removal and replacement of old fire hydrants throughout the City. Many of the fire hydrants being replaced are original fire hydrants that date back to the early 1900’s, which makes it difficult to find replacement parts for these hydrants. These fire hydrants also no longer meet the standards for fire protection because they do not have the larger outlets needed to hook up to modern fire trucks and achieve maximum water flow in the event of a fire.

During the removal and replacement of the fire hydrants, the water will have to be turned off in the area. Below you will find the contractor’s tentative schedule for Monday, December 10th – Thursday, December 13th.

Monday, December 10:

- Intersection of Baldwin Avenue and King Street 
(between 3 pm and 6 pm)

- Intersection of Baldwin Avenue and Branch Street (between 3 pm and 6 pm)

- Intersection of HWY 41 North and 14th Street

Tuesday, December 11:

- Intersection of Baldwin Avenue and Lewis Street (between 3 pm and 6 pm)

- Intersection of Baldwin Avenue and Starr Street (between 3 pm and 6 pm)

- Intersection of Tift Avenue and 16th Street

Wednesday, December 12:

- Intersection of Starr Street and Lake Drive
(between 3 pm and 6 pm)

- Intersection of Park Avenue and 12th Street

- Intersection of Park Avenue and 10th Street

Thursday, December 13:

- Intersection of 6th Street and College Avenue

- Intersection of 6th Street and Ridge Avenue

Please note that this initial schedule is subject to change based on weather and any unforeseen issues that may arise. For daily updates on the work schedule, please reference this page or our City of Tifton Facebook.

We have attached maps to this this post that show exactly where the water will be turned off in each area.

This project is being completed for the betterment and safety of our community. We appreciate your patience and understanding as the City’s contractor works to complete the installation of the new fire hydrants throughout the community.

Fire Hydrants for 6th Street Area
Fire Hydrants for 14th Street Area
Fire Hydrants for 16th Street Area
Fire Hydrants for Lake Drive Area
Fire Hydrants for Park Avenue Area
 

FIRE HYDRANT REPLACEMENT PROJECT: 
MONDAY, DECEMBER 17TH - THURSDAY, DECEMBER 20TH

Monday, December 17th: 
- Intersection of Ridge Ave and 2nd Street 
(Business Area)
- Intersection of Ridge and Morgan Drive 
(Business Area)
- Intersection of Timmons Drive and 11th Street 
(Residential Area)

Tuesday, December 18th: 
- Intersection of Park Ave and 9th Street 
(Residential Area)
- Intersection of Park Ave and 13th Street 
(Residential Area)
- Davis Road between Perimeter Road and Melanna Drive 
(Residential Area)

Wednesday, December 19th: 
- Intersection of Central Ave and 5th Street
(Business Area)
- 110 E 9th Street
(Business Area)

Thursday, December 20th:
- Intersection of 4th Street and Central Ave
(Business Area)
- Intersection of 4th Street and Tift Ave 
(Business Area

We will add maps before the end of the week so citizens can see exactly where the water will be off in each area.

Please remember that this initial schedule is subject to change based on weather and any unforeseen issues that may arise. For daily updates on the work schedule, please reference our Public Notices page at www.tifton.netor here on our Facebook page.

We appreciate your patience and understanding during this project.


Landfill Hours

 


 

City of Tifton Burning Rules and Regulations 

As we enter the cooler months, we wanted to remind our citizens about the rules and regulations associated with bonfires and other open type burning. Thank you. 

Sec. 59- 6.— Bonfires and other open type burning.

a. It shall be unlawful to collect, accumulate or assemble any inflammable material of any kind for the purpose of a bonfire of any magnitude, large or small, and it shall be unlawful to light, cause to light, burn, execute or maintain a bonfire within the corporate limits of the city.

b. Portable outdoor fire places can be used in accordance with the manufacturer' s instruction and shall not be used within 15 feet of any structure, under any balcony, shelter or roof. Burning uncontained piles is prohibited.

c. Burning in barrels or any other homemade type container is prohibited.

d. No man-made items, including but not limited to trash, construction/ demolition waste or sewn lumber, can be burned in any manner.

If you would like to share with friends and family, a printable version of the rules and regulations is attached here.


The City of Tifton will hold the Tifton City Council Meetings (Workshops and Regular) beginning at 5:30 PM. Workshops are generally held on the 1st Monday of each month, while Regular Meetings are generally held on the 3rd Monday of each month. 

If you have any questions, please call 229.391.3970.


**BID & RFPs**

18-019 RFP: Tift Theatre Lighting Project 

The City of Tifton requests sealed proposals for all labor and materials for the replacement and installation of a new lighting system in the Tift Theatre for Performing Arts. Sealed proposals will be received at the office of the City Manager located at 130 E. 1st Street, Room 205, Tifton, GA 31794 until 2:00 PM on December 27, 2018. The RFP specification package is linked below.

Designated Contact:

Josh Davis
Technical Director, ABAC Arts Connection
Howard Auditorium
ABAC 13, 2802 Moore Hwy
Tifton, GA 31793
912.657.5237
229.391.5065
Joshua.davis@abac.edu
Office Hours: M-T, 8-5:30; F – 8-3:00

Sealed Proposals due by: December 27, 2018 at 2:00 p.m.
Office of the City Manager
City of Tifton
130 E. First Street, Room 205
Tifton, GA 31794

Proposals must be submitted by mail or hand delivered by the date and time prescribed.

Scope of work/ Specifications:

1. Replacement of all traditional fixtures on the first, second, and third electrics as well as the lighting cove/catwalk.
2. All fixtures should be ETC Source Four LED and ETC ColorSource or closely comparable.
3. Replacement of dimmer system with installation of a relay panel; or reconfiguration of the existing dimmer rack to be DMX compatible.
4. Programming the existing ETC-element 40-channel console to be compatible with new lights and dimmer system.
5. Instillation includes all wiring and electrical work.
6. A rework of the house lighting system that includes adding a houselights control pad or equivalent in the lighting control booth in addition to the two house light control buttons already located on the stage and at the rear of the house.

Add Alternatives:

1. Installations of LED lights on 4th electric to light CYC

Project Notes:

1. Removal and proper disposal of existing lights on first, second, and third electrics.
2. Inspection of existing physical structure of electrics prior to installation of new equipment.
3. Installation, wiring, and programming of 30 new light fixtures.
4. Installation of 6 PAR cans and 2 lekolites on the first, second, and third electric for total of 18 PAR cans and 6 lekolites on stage. Additionally, installation of six lekolites in the cove.
5. Assessment of existing dimmer system to determine if a relay panel should be installed or if the current system should simply be reconfigured to be compatible with the new system.
6. Assessment and configuration of 40-channel lighting console to effectively operate all new equipment.

Additional Specifications:

1. The Tift Theatre has four electrics; the front three are in need of replacement.
2. All battens are dead hung at a height of 18ft 7in.
3. A non-driveable genie lift will be available for use at all times.
4. Stage access: The theatre stage is directly accessible via a standard size roll door. This door can be accessed via the alley behind Tift Theatre between Main St. and Commerce Way. The alley is one way facing north and can be accessed from Hwy 82.
5. The lighting booth is located in the balcony of the theatre and can only be accessed via stairs; three flights in total.
6. The lighting cove/catwalk is located in the ceiling of the theatre and can be accessed via a hatch opening near the lighting booth in the balcony. The opening is approximately 4ft x 4ft. The cove also contains a rope that can be utilized for lifting equipment into the cove.
7. The theatre will be available for closure to accommodate project beginning on Monday, January 28th, 2019. The project must be completed in its entirety by Wednesday February 6th, 2019. The project should be able to be completed in one week.

Proposal Submission:

Submit a TOTAL COST PROPOSAL for all work specified (Cost must include materials, labor, equipment and travel). Contractors are encouraged to provide adequate background material with their submissions to adequately determine equipment and material specifications, prior similar experience, references, and job performance. A performance bond will be required of the contractor, once award is made. Proposals should be sealed and marked on the outside “Theatre Lighting Proposal”. It is solely the responsibility of the bidder to verify that their proposal is complete and present at the time and place specified.

Method of Award:

Award will be made to the responsive and responsible bidder submitting the proposal by the due date for all work specified herein. Award may be based not only on costs, but also by prior similar experience, references, job performance, and quality of materials proposed for project. Contractors are encouraged to provide adequate background material with their submissions to adequately determine above factors.

Insurance Requirements:

The contractor shall procure and maintain, at contractor’s own cost and expense, the following kinds of insurance:

a. Contractor’s Commercial General Liability Insurance.

Proposal Documents Required:

1. RFP Form
2. Bidder/Vendor Application
3. Vendor/Contractor Affidavit
4. W-9
5. Documentation of General Liability Insurance

The City of Tifton, Georgia reserves the right to reject any or all proposals including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional proposals. It further reserves the right to waive any and all technicalities and informalities in the proposal process and to make an award in the best interest of the City of Tifton.

The City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status.

Tift Theatre Lighting Project RFP and Specifications 


18-018 RFQ: Request for Qualifications for Architectural Services 

The City of Tifton is requesting qualifications for selection of an Architectural Firm to provide pre- and post-award services for various community and economic development projects. Pre- and post-award services will include, but are not limited to, preparing preliminary architectural report, planning, design, cost estimating, bidding, contracting, construction oversight, quality control, and project closeout.  The City is in dire need of adequate facilities to provide after-school and summer care to low to moderate income children and youth, and is considering applying for federal and/or state funding for Community Development Block Grant (CDBG) Annual Competition, Employee Incentive Program (EIP), Redevelopment Fund (RDF), and/or Immediate Threat and Danger (ITAD) funds through the Georgia Department of Community Affairs (DCA). 

Selection of an Architect for the project will be based on qualifications as they relate to community and economic development needs and subject to a negotiated price for services rendered.  Selection could allow your firm to provide pre- and post-award Architectural Services for future community and economic development projects for a limited time period based on the funding of the grant.

Firms interested in submitting qualifications for this project are asked to contact Kimberly Hobbs at the Southern Georgia RC, 327 W. Savannah Ave., Valdosta, GA 31601, (229) 333-5277 to request the required Section 3 forms and the RFQ scoring criterion. Your firm will be asked to mail your reply to the following:

City of Tifton
Jessica White, City Clerk
130 East 1st Street
P.O. Box 229
Tifton, GA  31793
Office No. (229) 391-3937 or Fax (229) 391-3990

Qualifications mailed to or received at any location other than the above address, or without the
required forms, will not be accepted. Qualifications must be received at the above address and/or faxed no later than 2:00 p.m. January 7, 2019.  No qualifications will be accepted after this time and date.

The City of Tifton is committed to Affirmatively Further Fair Housing.  This project is covered under the requirements of Section 3 of the HUD Act of 1968. This contract opportunity is a Section 3 Covered Contract.  Section 3 Business Concerns are encouraged to apply. The City of Tifton is committed to providing all persons with equal access to its services, programs, activities, education and employment regardless of race, color, national origin, religion, sex, familial status, disability or age.

fairhousing_wheelchair_logo
RFQ 
Section 3 Forms

RFQ Score Sheet 


18-016 Bid: Enclosed Cab Mini-Excavators and Equipment Trailers

Pre-Bid Meeting: There will be a pre-bid meeting at the City of Tifton’s Harrison Walker Maintenance–Warehouse Complex located at 1000 Armour Road, Tifton, Georgia 31794 on Wednesday, Nov 21, 2018 @ 11:00 am. Attendance is not required.

Sealed Bids: Sealed Bids for the (2ea) Enclosed Cab Mini-Excavators and (2ea) Equipment Trailers will be received until 3:00 pm Wednesday, Dec 5, 2018 at the City of Tifton City Hall located at 130 E. 1st Street, Tifton GA 31794, at which time and place all Bids will be publicly opened and read aloud. No bid may be withdrawn after the closing time for receipt of bids for a period of sixty (60) days.

Instructions to Bidders: The form shall be typed or printed in ink. All blanks in the form shall receive a response. A Bid shall be submitted no later than the date and time prescribed and at the place indicated in this document and shall be enclosed in an opaque sealed envelope plainly marked with “(2ea) Enclosed Cab Mini-excavator/(2ea) Equipment Trailers”, the name and address of the Bidder, and shall only include this letter, the completed bid form and a Certificate of Insurance. Bidder must be a vendor on file with the City of Tifton. If Bidder is not a vendor, a vendor application and W-9 form must be filled out and included with the Bid documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation “BID ENCLOSED”. It is solely the responsibility of the Bidder to verify that their Bid is present at the time and place specified in this document.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

City of Tifton Vendor Application and W-9
Invitation to Bid - (2ea) Enclosed Cab Mini-Excavators and (2ea) Equipment Trailers
Specifications

#18-016 Addendum No. 1 - 11.26.18
#18-016 Addendum No. 2 - 11.26.18

18-015 Wheel Excavator and 4' Brush Mower Attachment

Pre-Bid Meeting: There will be a pre-bid meeting at the City of Tifton’s Harrison Walker Maintenance–Warehouse Complex located at 1000 Armour Road, Tifton, Georgia 31794 on Wednesday, Nov 21, 2018 @ 11:30 am. Attendance is not required.

Sealed Bids: Sealed Bids for the (1ea) Wheel Excavator (1ea) 4’ Brush Mower Attachment will be received until 3:30 pm Wednesday, Dec 5, 2018 at the City of Tifton City Hall located at 130 E. 1st Street, Tifton GA 31794, at which time and place all Bids will be publicly opened and read aloud. No bid may be withdrawn after the closing time for receipt of bids for a period of sixty (60) days.

Instructions to Bidders: The form shall be typed or printed in ink. All blanks in the form shall receive a response. A Bid shall be submitted no later than the date and time prescribed and at the place indicated in this document and shall be enclosed in an opaque sealed envelope plainly marked with “(1ea) Wheel Excavator / (1ea) 4’Brush Mower Attachment”, the name and address of the Bidder, and shall only include this letter, the completed bid form and a Certificate of Insurance. Bidder must be a vendor on file with the City of Tifton. If Bidder is not a vendor, a vendor application and W-9 form must be filled out and included with the Bid documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation “BID ENCLOSED”. It is solely the responsibility of the Bidder to verify that their Bid is present at the time and place specified in this document.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

City of Tifton Vendor Application and W-9 
Invitation to Bid - Wheel Excavator and 4' Brush Mower Attachment Specifications

#18-015 Addendum No. 1 - 11.26.18
#18-015 Addendum No. 2 - 11.26.18
#18-015 Addendum No. 3 - 11.26.18



18-014 Bid: Commercial Lawn Mowers

Pre-Bid Meeting: There will be a pre-bid meeting at the City of Tifton’s Harrison Walker Maintenance–Warehouse Complex located at 1000 Armour Road, Tifton, Georgia 31794 on Wednesday, Nov 21, 2018 @ 10:30 am. Attendance is not required.

There are two seperate mowers included in this bid. Each mower has a seperate set of specifications. Bidders are welcome to bid on both mowers or only one.

Sealed Bids: Sealed Bids for each mower will be received until 2:30 pm Wednesday, Dec 5, 2018 at the City of Tifton City Hall located at 130 E. 1st Street, Tifton GA 31794, at which time and place all Bids will be publicly opened and read aloud. No bid may be withdrawn after the closing time for receipt of bids for a period of sixty (60) days.

Instructions to Bidders: The form shall be typed or printed in ink. All blanks in the form shall receive a response. A Bid shall be submitted no later than the date and time prescribed and at the place indicated in this document and shall be enclosed in an opaque sealed envelope plainly marked with each mower being bid on, the name and address of the Bidder, and shall only include this letter, the completed bid form and a Certificate of Insurance. Bidder must be a vendor on file with the City of Tifton. If Bidder is not a vendor, a vendor application and W-9 form must be filled out and included with the Bid documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation “BID ENCLOSED”. It is solely the responsibility of the Bidder to verify that their Bid is present at the time and place specified in this document.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

City of Tifton Vendor Application and W-9
Invitation to Bid - (1ea) 52 Inch Zero Turn Commercial Lawn Mower
Invitation to Bid - (1ea) 60 Inch Zero Turn Commercial Lawn Mower

Specifications - (1ea) 52 Inch Zero Turn Commercial Lawn Mower
Specifications - (1ea) 60 Inch Zero Turn Commercial Lawn Mower

#18-014 Addendum No. 1 - 11.26.18
#18-014 Addendum No. 2 - 11.26.18



18-013 Bid: Flatbed and Pick Up Trucks

Pre-Bid Meeting: There will be a pre-bid meeting at the City of Tifton’s Harrison Walker Maintenance–Warehouse Complex located at 1000 Armour Road, Tifton, Georgia 31794 on Wednesday, Nov 21, 2018 @ 10:00 am. Attendance is not required.

There are four seperate trucks included in this bid. Each truck has a seperate set of specifications. Bidders are welcome to bid all four or only individual trucks. 

Sealed Bids: Sealed Bids for each truck will be received until 2:00 pm Wednesday, Dec 5, 2018 at the City of Tifton City Hall located at 130 E. 1st Street, Tifton GA 31794, at which time and place all Bids will be publicly opened and read aloud. No bid may be withdrawn after the closing time for receipt of bids for a period of sixty (60) days.

Instructions to Bidders: The form shall be typed or printed in ink. All blanks in the form shall receive a response. A Bid shall be submitted no later than the date and time prescribed and at the place indicated in this document and shall be enclosed in an opaque sealed envelope plainly marked with the name of each truck being bid on, the name and address of the Bidder, and shall only include this letter, the completed bid form and a Certificate of Insurance. Bidder must be a vendor on file with the City of Tifton. If Bidder is not a vendor, a vendor application and W-9 form must be filled out and included with the Bid documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation “BID ENCLOSED”. It is solely the responsibility of the Bidder to verify that their Bid is present at the time and place specified in this document.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

City of Tifton Vendor Application and W-9
Invitation to Bid - (1ea) 1/2 Ton LWB Ext. Cab Pick-up Truck 4x4
Invitation to Bid - (4ea) 1/2 Ton SWB Ext. Cab Pick-up Truck
Invitation to Bid - (1ea) 3/4 Ton 4 Door Pick-up Truck
Invitation to Bid - (1ea) 1 Ton 4 Door Flatbed Truck

Specifications - (1ea) 1/2 Ton LWB Ext. Cab Pick-up Truck 4x4
Specifications - (4ea) 1/2 Ton SWB Ext. Cab Pick-up Truck
Specifications - (1ea) 3/4 Ton 4 Door Pick-up Truck
Specifications - (1ea) 1 Ton 4 Door Flatbed Truck

Addendum No. 1 - 11.20.18
Addendum No. 2 - 11.21.18



18-012 Bid: Goff Street and Fulwood Park
Improvemnets


Sealed Bids: Sealed bids for construction of the project entitled “Goff Street and Fulwood Park Improvements” will be received until 2:00 p.m. on Tuesday, November 20, 2018 at the City Manager’s Office, Tifton City Hall, 130 1st Street E, Tifton, GA 31794 at which time and place they will be publicly opened and read.  No bid may be withdrawn after the closing time for the receipt of bids for a period of sixty (60) days. 

Work To Be Done:  The work shall generally consist of furnishing all products and performing all labor necessary to install the following (see Plans and Specifications for complete details and description):

The Project includes (but is not limited to) construction of two concrete headwalls, approximately 180 square yards of roadway pavement construction, approximately 0.5 miles of concrete sidewalk construction, site grading, miscellaneous site improvements, and soil erosion control measures. The work will be awarded in one (1) contract and will be awarded based on the Base Bid.                                                                                                                                                       

Plans, Specifications and Contract Documents:  Copies of Bidding Documents may be obtained from ESG Engineering- contact Margaret Hildebrand at mhildebrand@esgengineering.com to procure Bidding Documents and to be added to the Bidder’s List (required to bid on project).  Digital documents will be provided at no charge and hard copies will be provided upon non-reimbursable payment of $200.

Contractor License:  Any Contractor submitting a bid must be licensed by the State of Georgia.  See Instructions to Bidders for additional bidding requirements.

Bonds:  Bids shall be accompanied by a bid bond or certified cashier’s check in an amount not less than 5% of the base bid.  All bonds shall be by a surety company licensed in Georgia with an “A” minimum rating of performance and a financial strength of at least five (5) times the contract price as listed in the most current publication of “Best’s Key Rating Guide Property Liability”.  Performance and Payment Bonds, each in an amount equal to 100% of the contract price shall be required of the successful bidder if contract is awarded.  Each Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

Pre-bid Conference:  A pre-bid conference will be held on Tuesday, November 6, 2018 at 2:00 p.m. to discuss project requirements and answer questions.  Attendance is not mandatory.  The meeting will be held at the City Manager’s Office, Tifton City Hall, 130 1st Street E, Tifton, GA 31794.

Reservation of Rights:  Owner reserves the right to reject any or all Bids, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

Invitation to Bid #18-012 Goff Street and Fulwood Park Improvements
Addendum No 1 Package - 11.5.18

Addendum No 2 Package - 11.15.18



18-011 Request for Proposals (RFP): Crawler Dozer

The City of Tifton is seeking proposals from vendors to supply a new crawler dozer for the Landfill Department of the City of Tifton, Georgia. This crawler dozer will be used for all types of work at the Tifton-Tift County Landfill.

A pre-proposal conference will be held on October 12, 2018 at 10:00 am to determine the final specifications of the crawler dozer. All interested parties are encouraged to attend this conference. The conference location will be at City Hall, 130 East First Street, Tifton, GA, in the second floor conference room. If interested, specifications can be picked up at the Tifton-Tift County Landfill office, 445 Mitchell Store Rd. Tifton, Georgia, phone: 229-556-6222, or email: rickyh@tifton.net.

Proposals will be turned in to the City Manager’s Office by 1:30 pm, located at 130 East First Street, Tifton, GA on October 26, 2018. The proposals will be opened in the second floor conference room at City Hall, 130 East First Street, Tifton, GA at 2:00 pm. All proposals not turned in by deadline will be considered disqualified.

Please refer to the proposal specifications for details of the project. Any requested modifications will be discussed at the pre-proposal conference.

Please note that ALL proposals must marked on the envelope in BIG letters that it is a PROPOSAL and the project name.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

Request for Proposals 
Preliminary Crawler Dozer Specifications
Final Crawler Dozer Specifications

18-010 Bid: 2019 Dodge Charger Emergency Equipment 

This is an invitation to submit a bid to the City of Tifton for "2019 Dodge Charger Emergency Equipment". The invitation to bid is for the equipment that will be installed in these vehicles. The equipment shall be new, unused, and of the latest design. Payment shall be made in thirty (30) days unless otherwise stated.

Sealed bids entitled “Bid #18-010 2019 Dodge Charger Emergency Equipment“ will be received until 2:00 PM on November 1, 2018 at the City Manager’s office, Tifton City Hall, 130 1st Street East, Tifton, GA 31794 at which place they will be publicly opened and read. Mailed bids can be sent to the City of Tifton, Office of the City Manager, P.O. Box 229, Tifton, GA 31793. Faxed bids will not be accepted. Attendance is not required.

There will be a non-mandatory pre-bid meeting at Tifton City Hall at 10:00 AM on October 18, 2018. Interested bidders may call the City and attend via conference call at 229-391-2631.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

Invitation to Bid and Specifications 





18-009 Bid: Goff Street and Fulwood Park Improvements

Sealed Bids:  Sealed bids for construction of the project entitled “Goff Street and Fulwood Park Improvements” will be received until 2:00 p.m. on Friday, September 14, 2018 at the City Manager’s Office, Tifton City Hall, 130 1st Street E, Tifton, GA 31794 at which time and place they will be publicly opened and read.  No bid may be withdrawn after the closing time for the receipt of bids for a period of sixty (60) days. 

Work To Be Done:  The work shall generally consist of furnishing all products and performing all labor necessary to install the following (see Plans and Specifications for complete details and description):

The Project includes (but is not limited to) construction of two concrete headwalls, approximately 100 L.F. of 12” water main construction, approximately 140 square yards of roadway pavement construction, approximately 0.5 miles of concrete sidewalk construction, site grading, miscellaneous site improvements, and soil erosion control measures. The work will be awarded in one (1) contract and will be awarded based on the Base Bid.                                                                                                                                               
Plans, Specifications and Contract Documents:  Copies of Bidding Documents may be obtained from ESG Engineering- contact Margaret Hildebrand at mhildebrand@esgengineering.com to procure Bidding Documents and to be added to the Bidder’s List (required to bid on project).  Digital documents will be provided at no charge and hard copies will be provided upon non-reimbursable payment of $200.

Contractor License:  Any Contractor submitting a bid must be licensed by the State of Georgia.  See Instructions to Bidders for additional bidding requirements.

Bonds:  Bids shall be accompanied by a bid bond or certified cashier’s check in an amount not less than 5% of the base bid.  All bonds shall be by a surety company licensed in Georgia with an “A” minimum rating of performance and a financial strength of at least five (5) times the contract price as listed in the most current publication of “Best’s Key Rating Guide Property Liability”.  Performance and Payment Bonds, each in an amount equal to 100% of the contract price shall be required of the successful bidder if contract is awarded.  Each Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

Pre-bid Conference:  A pre-bid conference will be held on Thursday, August 30, 2018 at 11:00 a.m. to discuss project requirements and answer questions.  Attendance is not mandatory.  The meeting will be held at the City Manager’s Office, Tifton City Hall, 130 1st Street E, Tifton, GA 31794.

Reservation of Rights:  Owner reserves the right to reject any or all Bids, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

Invitation to Bid #18-009 Goff Street and Fulwood Park Improvements
Bid Opening Sign In Sheet
Bid Tab



18-008 Bid: Fire Hydrant Replacement

Sealed Bids: Sealed bids for construction of the project entitled “Fire Hydrant Replacement” will be received until 2:30 p.m. on Friday, September 14, 2018 at the City Manager’s Office, Tifton City Hall, 130 1st Street E, Tifton, GA 31794 at which time and place they will be publicly opened and read.  No bid may be withdrawn after the closing time for the receipt of bids for a period of sixty (60) days. 

Work To Be Done: The work shall generally consist of furnishing all products and performing all labor necessary to install the following (see Plans and Specifications for complete details and description):

The Project includes (but is not limited to) the removal and replacement of approximately 45 fire hydrants and their associated fittings and repairs, including hydrant lead construction, valve installation, pavement replacement, curb and gutter replacement, sidewalk replacement, and soil erosion control measures. The work will be awarded in one (1) contract and will be awarded based on the Base Bid.                                                                                                                                                                      
Plans, Specifications and Contract Documents:  Copies of Bidding Documents may be obtained from ESG Engineering- contact Margaret Hildebrand at mhildebrand@esgengineering.com to procure Bidding Documents and to be added to the Bidder’s List (required to bid on project).  Digital documents will be provided at no charge and hard copies will be provided upon non-reimbursable payment of $200.

Contractor License:  Any Contractor submitting a bid must be licensed by the State of Georgia.  See Instructions to Bidders for additional bidding requirements.

Bonds:  Bids shall be accompanied by a bid bond or certified cashier’s check in an amount not less than 5% of the base bid.  All bonds shall be by a surety company licensed in Georgia with an “A” minimum rating of performance and a financial strength of at least five (5) times the contract price as listed in the most current publication of “Best’s Key Rating Guide Property Liability”.  Performance and Payment Bonds, each in an amount equal to 100% of the contract price shall be required of the successful bidder if contract is awarded.  Each Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

Pre-bid Conference:  A pre-bid conference will be held on Thursday, August 30, 2018 at 11:30 a.m. to discuss project requirements and answer questions.  Attendance is not mandatory.  The meeting will be held at the City Manager’s Office, Tifton City Hall, 130 1st Street E, Tifton, GA 31794.

Reservation of Rights:  Owner reserves the right to reject any or all Bids, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

Invitation to Bid #18-008 Fire Hydrant Replacement
Addendum 1 Package - 8.31.18
Bid Opening Sign In Sheet
Bid Tab



18-007 Bid: Tift Avenue Force Main Relocation


Sealed Bids: Sealed bids for construction of the project entitled “Tift Avenue Force Main Relocation” will be received until 1:30 p.m. on Friday, September 14, 2018 City Manager’s Office, Tifton City Hall, 130 1st Street E, Tifton, GA 31794 at which time and place they will be publicly opened and read.  No bid may be withdrawn after the closing time for the receipt of bids for a period of sixty (60) days. 

Work To Be Done: The work shall generally consist of furnishing all products and performing all labor necessary to install the following (see Plans and Specifications for complete details and description):

The Project includes (but is not limited to) approximately 1,395 L.F. 4” force main including associated fittings, pavement replacement, and soil erosion control measures.  Installation will take place using both an open cut and directional drilling methods. The work will be awarded in one (1) contract and will be awarded based on the Base Bid.                                                                                                                                                                               
Plans, Specifications and Contract Documents: Copies of Bidding Documents may be obtained from ESG Engineering- contact Margaret Hildebrand at mhildebrand@esgengineering.com to procure Bidding Documents and to be added to the Bidder’s List (required to bid on project).  Digital documents will be provided at no charge and hard copies will be provided upon non-reimbursable payment of $200.

Contractor License: Any Contractor submitting a bid must be licensed by the State of Georgia.  See Instructions to Bidders for additional bidding requirements.

Bonds:  Bids shall be accompanied by a bid bond or certified cashier’s check in an amount not less than 5% of the base bid.  All bonds shall be by a surety company licensed in Georgia with an “A” minimum rating of performance and a financial strength of at least five (5) times the contract price as listed in the most current publication of “Best’s Key Rating Guide Property Liability”.  Performance and Payment Bonds, each in an amount equal to 100% of the contract price shall be required of the successful bidder if contract is awarded.  Each Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

Pre-bid Conference: A pre-bid conference will be held on Thursday, August 30, 2018 at 10:30 a.m. to discuss project requirements and answer questions.  Attendance is not mandatory.  The meeting will be held at the City Manager’s Office, Tifton City Hall, 130 1st Street E, Tifton, GA 31794.

Reservation of Rights: Owner reserves the right to reject any or all Bids, including without limitation, the rights to reject any or all nonconforming, nonresponsive, unbalanced or conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

Invitation to Bid #18-007 Tift Avenue Force Main Relocation
Bid Opening Sign In Sheet
Bid Tab


18-006 Bid: Tifton Police Department Pursuit Vehicles

This is an invitation to submit a bid to the City of Tifton for the “#18-006 Tifton Police Department Pursuit Vehicles”. The City of Tifton is seeking bids on six (6) 2019 Dodge Charger police vehicles. The vehicles shall be new, unused, and of the latest design. Invitation to bid along with specifications are listed below in the attached documents. The payment shall be made thirty (30) days net unless otherwise stated.

Sealed bids entitled “Tifton Police Department Pursuit Vehicles” will be received until 10:00 AM on August 16, 2018 at the City Manager’s office, Tifton City Hall, 130 1st Street East, Tifton, GA 31794 at which time and place they will be publicly opened and read. Mailed bids can be sent to City of Tifton, Office of the City Manager, P.O. Box 229, Tifton, GA 31793. Faxed bids will not be accepted.

There will be a non-mandatory Pre-Bid Meeting on August 2, 2018 at 10:00 am at the above address. Bidders are welcome to call and attend via conference call at 229-391-4737.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

18-006 Invitation to Bid and Specifications
Pre-Bid Documents

 




18-005 Bid: Pebblebrook Water Main Replacement

This is an invitation to submit a bid to The City of Tifton for the “18-005 Pebblebrook Water Main Replacement”. Sealed bids for construction of the project entitled “Pebblebrook Water Main Replacement” will be received until 2:00 p.m. July 2, 2018 at the City Manager’s Office, Tifton City Hall, 130 1st Street E, Tifton, GA 31794 at which time and place they will be publicly opened and read.  No bid may be withdrawn after the closing time for the receipt of bids for a period of sixty (60) days. 

There will be a non-mandatory Pre-Bid meeting June 19, 2018 in the Tifton City Hall – Conference Room, 130 1st Street E, Tifton, GA 31794 at 2:00 pm.

Work to be Done:  The work shall generally consist of furnishing all products and performing all labor necessary to install the following (see Plans and Specifications for complete details and description): the project includes (but is not limited to) approximately 7,400 L.F. 8” water main and 5,700 L.F. 6” water main construction including associated hydrants, ductile iron fittings, valves, pavement replacement, and soil erosion control measures. The work will be awarded in one (1) contract and will be awarded based on the Base Bid.

Plans, Specifications and Contract Documents:  Copies of Bid Documents may be obtained from ESG Engineering- contact Margaret Hildebrand at mhildebrand@esgengineering.com to procure Bidding Documents and to be added to the Bidder’s List (required to bid on project). Digital documents will be provided at no charge and hard copies will be provided upon non-reimbursable payment of $200.

Contractor License: Any Contractor submitting a bid must be licensed by the State of Georgia.  See Instructions to Bidders for additional bidding requirements.

Bonds:  Bids shall be accompanied by a bid bond or certified cashier’s check in an amount not less than 5% of the base bid.  All bonds shall be by a surety company licensed in Georgia with an “A” minimum rating of performance and a financial strength of at least five (5) times the contract price as listed in the most current publication of “Best’s Key Rating Guide Property Liability”.  Performance and Payment Bonds, each in an amount equal to 100% of the contract price shall be required of the successful bidder if contract is awarded.  Each Bond shall be accompanied by a “Power of Attorney” authorizing the attorney-in-fact to bind the surety and certified to include the date of the bond.

Any questions and /or misunderstandings that may arise from this invitation shall be submitted in writing at least 10 days prior to the bid opening.  The City will not respond to any questions received within 72 hours prior to the bid opening. Answers to questions submitted that materially change the conditions and specifications of this invitation for bid will be promulgated to all addressees as an addendum.  Any discussions or documents will be considered non-binding unless incorporated and promulgated in an addendum.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap or veterans status.  This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities, reject any or all bids, and make the award in the best interest of the City.

18-005 Bid Document
Addendum #1 Package
Non-Mandatory Pre-Bid Meeting Sign-In Sheet
Addendum #2 Package


18-002 Bid: 2017 LMIG Street Resurfacing Project

This is an invitation to submit a bid to The City of Tifton for the 2017 STREET RESURFACING PROJECT as indicated herein.  Sealed bids will be received at the office of the City Manager (in City of Tifton City Hall Building at the above address) up to 2:00 p.m., February 28, 2018 at which time they will be opened and publicly read.

This project will be funded with 2017 LMIG and SPLOST funds.  Construction includes resurfacing eleven streets within the City of Tifton. The work will include about 3,690 tons of asphalt paving, paint striping and manhole/valve box adjustments.

Bid documents can be obtained from the City Website at http://www.tifton.net/business/bids-rfps/ . There will be a non-mandatory pre-bid conference held at 1:00 pm on February 16, 2018 at the City of Tifton Public Works Office at 1000 Armour Road, Tifton GA 31794.  Those intending to submit a bid are strongly encouraged to attend the pre-bid conference.  For additional information, contact John Shepherd, Jr. with Public Works at 229-391-3944 or jshepherd@esginc.net (email is preferred).

Instructions for preparation and submission of a bid proposal are contained in this packet.  Bids must be typed or printed in ink.  Bids submitted as a result of this invitation must include the "Bid Sheet" along with all required documents and be returned in a sealed envelope or container marked, "SEALED BID for 2017 Street Resurfacing Project" on the outside.  Bids may not be considered unless so received. 

Any questions and /or misunderstandings that may arise from this invitation shall be submitted in writing at least 10 days prior to the bid opening.  The City will not respond to any questions received within 72 hours prior to the bid opening. Answers to questions submitted that materially change the conditions and specifications of this invitation for bid will be promulgated to all addressees as an addendum.  Any discussions or documents will be considered non-binding unless incorporated and promulgated in an addendum.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap or veterans status.  This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities, reject any or all bids, and make the award in the best interest of the City.

Summary of Pre-Bid Meeting
Revised Bid Schedule - Addendum 2
Addendum #2

18-002 Bid Document
Streets: Goff St, Eastwood Dr, Pineview Ave, Ridge Ave
Streets: 9th St, 11th St, 40th St
Streets: Fulwood Dr, 16th St
Streets: Park Ave, Emmett Dr
Amendment #1
Amendment #1 - Street Measurements





18-004 Request for Proposals (RFP): Tifton-Tift County Inert Landfill Grinding Services

The City of Tifton is requesting proposals from all interested parties to provide grinding services for approximately 8,000-10,000 tons annually of wood material and the removal of mulch at the Tifton-Tift County Inert Landfill located at 601 Armour Street, Tifton, Georgia 31794.

Pre-Proposal Conference: There will be a non-mandatory Pre-Proposal Conference June 1, 2018 in the Tifton City Hall – Conference Room, 130 East 1st Street, Tifton, Georgia 31794 at 10:00 AM.  All participants are encouraged to attend this meeting.  Interested parties may contact Ricky Hobby via phone at (229) 556-7406 or email at rickyh@tifton.net for the specifications and/or any other questions/comments.  Any requested modifications will be discussed at the Pre-Proposal Conference.  The results from the Pre-Proposal Conference will be the final specifications for this project.

Sealed Proposals:  The date and time in which the sealed proposals are to be received and opened will be discussed and set at the Pre-Proposal Conference.  The date and time, along with the final specifications will be posted after the Pre-Proposal Conference.

City of Tifton provides equal opportunities for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, handicap, or veteran status. This policy ensures all segments of the business community have access to supplying the goods and services needed by City of Tifton.

The City of Tifton reserves the right to waive any and all technicalities and informalities in the proposal process, reject any or all bids, and make the award in the best interest of the City.

18-004 RFP Document
Grinding Services Specifications
18-004 RFP Document Post Pre-Bid Meeting